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Logistics and Administration Assistant (m/f/d)

Permanent employee, Full-time · Lebanon
Background
Form of Employment: Full-time 
Starting Date: April 2022
Duration: Oneyear, with the possibility of extension
Location: Lebanon

Democracy Reporting International (DRI) is a non-partisan, independent, not-for-profit organisation registered in Berlin. DRI promotes political participation of citizens, accountability of state bodies, and the development of democratic institutions worldwide. 
DRI is currently recruiting aLogistics and Administration Assistant for its Country Office in Lebanon.Under the supervision of the Finance and Administration Manageryou will support finance, administration, procurement, and human resources management, especially with the following tasks: 

Your tasks
  • Support on field payments and advance payments.  
  • Maintain an electronic and physical filling system for administration and procurement records in Lebanon.  
  • Support the Finance and Administration Manager in the recruitment process for experts and consultants (collect requested documents, contact details, contract drafting and archiving, collect/prepare time sheets and invoices). 
  • Ensure the submission of required procurement and logistics-related documentation (vehicle log sheets, equipment handover, prepare accident and incident reports, etc.). 
  • Support the Procurement and Logistics Coordinator on establishing agreements with vendors and suppliers (contact details, contract archiving and scanning, etc.). 
  • Support on updating inventory list with details of procurements.  
  • Support on the implementation of the project activities such as organising events, workshops, trainings (venue booking, arrange transportation, and other logistical arrangements). 
  • Manage periodic vehicles maintenance. 
  • Assist with travel arrangements for project staff and visitors. 
  • Ensure that all office systems and equipment (power, water, telephone, photocopier, fax, etc.) are in good working conditions.  
  • Keep the storage rooms and publications and keeping record of all items including the delivery and receipt of equipment.  
  • Perform other relevant duties, as required. 

Your skills and experience
Required:
  • University degree in Business Administration or related fields 
  • At least 2 years of logistical and administrative experience 
  • Familiarity with non-governmental organisations and international donors. 
  • Demonstrated experience working with diverse teams in a fast-paced environment 
  • Excellent interpersonal skills, including a track record of successful coordination and effective working relations with a wide range of stakeholders (e.g., vendors, service providers, and experts) 
  • Strong written and spoken communication skills in both English and Arabic
What we offer
DRI offers you a job with flexible working hours, health insurance, training opportunities and the opportunity to work as part of an international and diverse team. The competitive remuneration for this position is aligned with DRI’s remuneration range for national employees.
Application Instructions
If you are interested in this position, please submit your application consisting of consisting:
  1. a compelling motivation letter and
  2. your Curriculum Vitae here.
This position is subject to external funding.  

Closing date for applications is 13 March 2022, 11:59 pm local time (Lebanon). The position may be filled before the deadline ends, so early applications are encouraged. 
 
DRI is committed to diversity and treats everybody equally, independent of gender identity, sex, pregnancy, race, ethnicity, nationality, religion, sexual orientation, age, ability, socio-economic status, political opinion (as long as respectful of democratic principles), or any other status protected by the laws in the locations where we operate. 

Organisation responsible for this vacancy: 
Democracy Reporting International gGmbH 
Elbestr. 28 / 29 
12045 Berlin, Germany 

Data processing of personal data in third countries will not take place. We process your data in accordance with the provisions of § 26 German Federal Data Protection Act. More information about processing your personal data: privacy policy. 
 
CONTACT PERSON NAME: Sara Audi 
CONTACT PERSON POSITION: Finance & Administration Manager 
CONTACT PERSON EMAIL: s.audi@democracy-reporting.org 

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About us
Democracy Reporting International (DRI) is an international, not-for-profit, non-governmental organisation committed to political participation and democratic governance around the world. DRI headquarters (HQ) is located in Berlin; DRI has country offices in Pakistan, Myanmar, Sri Lanka, Tunisia, Lebanon, and Ukraine and works with local partners in a number of other countries. The working language is English.


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